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Requests for Quotation (RFQ) can be issued to multiple suppliers and their responses recorded via quotations that are input against the original RFQ. The selected RFQ can then be converted to a purchase order. The Request for Quotation process is especially useful for those organisations that are essentially third party specialist procurement organisations.
De Facto® Customer Relationship Management (CRM) integration shows users the status of the RFQ and alerts them when a RFQ needs chasing.
The conversion of all or part of a successful quotation to an order is easily accomplished with full history being maintained. When a quotation from a prospective supplier is successful the prospect is automatically converted to a supplier, along with all associated pre-purchase history and CRM activity.
Pre-purchase transactions update the 'prices given' information on the supplier record. This can be manually maintained if system quotations are not used.
Quotation workflows can be configured for the authorisation, acceptance and conversion of quotations to orders. These standard options can be supplemented and further controlled by the use of process status and workflow controlling events.
Requests for Quotations allow for highly configurable output ranging from a simple product based document through to a fully detailed request with additional comments, diagrams and images. As with all De Facto documentation, output design is flexible and can be via email, print, EDI etc. The options used can be set globally and / or defined by supplier using the powerful document profile options.
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